Page 137 - Hong Kong Housing Society Annual Report 2023/24

ENVIRONMENTAL, SOCIAL AND GOVERNANCE 環境、社會和管治
CORPORATE GOVERNANCE 企業管治

To help our members keep abreast of current trends and issues 為協助委員了解房協當前所面對的形勢及議
facing the Housing Society, members were invited to attend 題，委員獲邀出席企業活動及主席午宴。除
various corporate events and the Chairman’s Luncheon. In 企業通訊《房協動態》外，房協亦每季發布
addition to our corporate newsletter “Housing Society Today”, 《電子公告》，讓委員了解房協業務發展和委
quarterly “e-Bulletin” is also issued to members to keep them 員活動的最新動向。他們亦可利用手機應用
posted on the up-to-date business development and member 程式獲取企業資訊以及業務和活動的最新消
activities of the Housing Society. A mobile app is also available 息。
for their access to corporate information as well as business and
events updates.
To digitise the meeting process, and enhance control of meeting 為使會議程序數碼化並加強對會議文件的管
documents, a cloud-based boardroom application has been 理，房協於二零二三╱二四委員年度起引入
introduced for use at Board and Committee meetings as from 雲端企業會議應用程式，應用於監事會和各
membership year 2023/24. Members can access to the most 委員會的會議。委員可在中央會議資料庫內
up-to-date meeting pack and past meeting materials on the 查閱最新會議文件及過往會議資料。
centralised meeting repository.

Induction for New supervisory board and Committee 新任監事會委員及各委員會委員就任
Members
Induction meetings are arranged for newly joined Supervisory 行政總裁兼執行總幹事及其他總監會與新加
Board and Executive Committee members and other Committee 入的監事會委員、執行委員會委員以及其他
members with the Chief Executive Officer and Executive Director 委員會委員會面，向他們介紹房協業務營運
and other Directors so that they can receive information on 及最新發展。監事會及各委員會的新委員亦
the Housing Society’s business operations and the latest 可透過企業會議應用程式閱覽有關資料，包
developments. New Supervisory Board and Committee members 括有關房協的管治架構及策略業務重點、監
can also access information on the Housing Society’s governance 事會、執行委員會及其他委員會的職權範
structure and strategic business focuses, terms of reference 圍，以及近期主要業務商討文件。
of the Supervisory Board, the Executive Committee and other
Committees, as well as recent discussion papers on major
businesses from the boardroom application.
Management of Conflicts of Interest 利益衝突管理

A two-tier declaration of interests system is adopted to ensure 房協採用雙層利益申報制度，以確保維持透
a transparent and clean corporate image affixed to the Housing 明廉潔的企業形象。監事會及各委員會委員
Society. Supervisory Board and Committee members are 須於每年舉行周年委員大會後申請有否與房
required to declare their interests, directly or indirectly, in a 協訂立的合約中直接或間接擁有權益，及於
contract with the Housing Society in each year after the holding 緊接為審議該合約或與該合約相關的事宜而
of the annual general meeting; and immediately before the 舉行的每次會議前，申報相關權益。未經會
holding of every meeting held for the purpose of considering 議主席同意，相關監事會及各委員會委員不
that contract or matters in relation thereto. The concerned 得參與該合約的審議。
Supervisory Board and Committee members will not take part in
the deliberation of the contract unless permission is granted by
the chairman of the meeting.

134 Hong Kong Housing Society Annual Report 2023/24 香港房屋協會 2023/24 年度年報 135